Daily Time Blocks
9 time blocks · 06:00–17:00 · 10.5 hr
| Meeting | 4 hr | 38% |
| Admin | 2.5 hr | 24% |
| Break | 2 hr | 19% |
| Focus | 2 hr | 19% |
Daily Timeline
Hour-by-hour plan for peak productivity
Repeats every weekday at these times. Import it into Google Calendar, Apple Calendar or Outlook.
06:00
06:00 - 07:00
06:00 - 07:00
Morning routine: exercise, reading & reflection
07:00
07:00 - 07:30
07:00 - 07:30
Business metrics review & priorities
08:00
08:00 - 09:00
08:00 - 09:00
Executive team meeting or 1:1s
09:00
09:00 - 11:00
09:00 - 11:00
Deep Work: Strategic planning & critical decisions
11:00
11:00 - 12:00
11:00 - 12:00
Board, investor, or key client meetings
12:00
12:00 - 13:00
12:00 - 13:00
Lunch (often strategic relationship building)
13:00
13:00 - 15:00
13:00 - 15:00
Department reviews & company-wide issues
15:00
15:00 - 16:00
15:00 - 16:00
Talent: hiring reviews, performance, culture
16:00
16:00 - 17:00
16:00 - 17:00
Communication: written decisions & team messages
Weekly executive and CEO schedule example
| Day | Theme | Main blocks |
|---|---|---|
| Monday | Set direction | Leadership team meeting, weekly priorities, key metrics |
| Tuesday | Develop people | 1:1s with direct reports, hiring and performance reviews |
| Wednesday | Think ahead | Meeting-free morning for strategy and long-range planning |
| Thursday | External meetings | Customers, board members, investors, or partners |
| Friday | Review and communicate | Department reviews, written company update, decision log |
Productivity Tips
Expert advice for Executive (CEO/VP)
1
Guard 2 hours of uninterrupted thinking time each day as non-negotiable.
2
Make fewer, higher-quality decisions by batching decision-making time.
3
Delegate everything that doesn't require your unique judgment.
4
Spend time weekly with frontline employees to stay connected to reality.
5
Protect time for strategic thinking — it's your highest-leverage activity.
Frequently Asked Questions
What does a CEO's daily schedule look like?
In this template the day runs 06:00–17:00: a morning routine before the first meeting, about 4 hours of meetings (leadership team or 1:1s, board, investor or client meetings, department reviews), a 2-hour block of uninterrupted strategic thinking from 09:00, and about 2.5 hours for the metrics review, talent, and written communication. In a Harvard Business School study of 27 CEOs (Porter and Nohria, 2018), meetings took 72% of their work time, so the thinking block is scheduled first.
How do executives protect time for strategy?
Treat a daily thinking block as a fixed appointment — this template keeps 09:00–11:00 for strategic planning and critical decisions — and add one meeting-free morning a week. Batch decisions into set times, delegate anything that does not need your judgment, and share decisions in writing so fewer meetings are needed to pass them on.
How do I use this executive schedule template?
Download the .ics file above and import it into Google Calendar, Apple Calendar, or Outlook — each block repeats every weekday at the same time, so your team can schedule around it. To run the day as time boxes on your phone, add the blocks as tasks in Chrobox: the free plan includes the day timeline, focus timer, reminders, and routines, and Chrobox Pro adds app blocking during your focus blocks.
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